Requesting Files

Do you need one or more people to send you some files? Are the people external to UNBC? No problem, we have you covered with the Request files feature in Microsoft OneDrive and SharePoint Online.

With the file request feature in OneDrive or Sharepoint Online, you can choose a folder where others can upload files using a link that you send them. People you request files from can only upload files; they can't see the content of the folder, edit, delete, or download files, or even see who else has uploaded files. 

With a file request:

• Anyone with the file request link can send you a file; they don't need to have OneDrive.
• All the files sent to you are saved in a single folder that you choose.
• Every file will have a prefix to help you identify who uploaded it.
• If two files with the same name are uploaded, OneDrive will automatically add a number to the name of the second file. 
• People who respond to your request can only upload files. They can’t view or edit the contents of your OneDrive.

For more information and instructions not covered below, please see the Microsoft documentation: https://support.microsoft.com/en-us/office/create-a-file-request-f54aa7f8-2589-4421-b351-d415fc3b83af

How to Request files

1. Open your OneDrive or SharePoint Online site
2. Create a new Folder to hold the received files
3. Right-click the folder, or left-click the three-dots extra actions menu
4. Select the Request files menu item
   
5. In the Request files popup window, enter a descriptive name for the file(s) you are requesting and then click next.
   • Note: The file request recipient(s) will see this Description when they get the file request notification email.
6. In the Send file request window, you can select Copy link to copy the request link and send it to anyone you would like to request files from, using your communication method of choice. Or you can enter the name(s) or email address(es) of the people you want to request files from, and type a messsage. When you select Done, Microsoft will send a file request emails to the indicated people.
   
7. You will receive a notification email whenever someone uploads files to your file request folder.