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Discovery - by Department or Team
Ideas are generated, discussed and shared within departments and across potentially impacted areas to gain an understanding of the business need and value.
Preliminary discussions regarding feasibility and direction may take place with ITS.
Proposal - by Project Lead or Designate
Project proposals are submitted for projects with an IT component (e.g software). There are different levels of project depending on the expected expense and estimate amount of effort required. You will not have to determine the level (e.g. small, medium, or large), that will be done during the review process.
Project requests describe the issues needing to be solved, the goals, the strategic alignment, estimated costs, risks and impact, as well as address security and data related risks and plans.
Review - by Digital Transformation Unit
- Manages the process and coordinates with ITS, IT Security, Privacy, and Contract and Supply Chain Management with reviews/evaluations.
- Reviews project details with requester and completes score card assessment. Additional work may be required of the requester to complete the review.
- Engages with ITS on resource planning and impact on current ITS work.
- Facilitates approval process, both conditional and final, within the governance model of the Data Collection and Digital Infrastructure (DCDI) committee.
Decision - by DCDI Committee
Final review and decision on project status (e.g conditionally approved, approved, and not approved) and prioritization with current/future schedules.
Makes recommendations to the DCDI action group if budget considerations and or/resources are required for a project to be completed, and/or if conflicting priorities need to be addressed.
Escalation (if required) - by DCDI Action Group
Senior leadership approval on budget considerations and/or resource allocations, and re-prioritization of current project if required.
Project Work/Delivery - by Department or Team
Projects move through the agile or hybrid project cycle, using the TDX platform. Work activities related to the planning, development, testing and management of the project are completed by the project lead, and supported by the Digital Transformation team.
Completion of a project is signed off on by the department or team and closed within the TDX PPM tool.