1. Open Microsoft Teams, select Calendar on the sidebar, then select the drop-down arrow in the top-right corner next to New and click Webinar.
   1. If you don't see Calendar on your sidebar, click the three ellipses at the bottom and search for it.
   2. Clicking the drop down here presents us with multiple options. You may find Event or Channel Meeting useful in the future. If you don't see the Webinar option here, give Teams a few moments to correctly sync your calendars and try again. If you still don't see it, just close and re-open teams.
   3. This article focuses on creating a Webinar, so lets click that.
      
      

2. A new page will pop up with various fields for you to fill in. Don't worry about the sections on the sidebar until after you've filled out this page and saved the webinar.
   1. Fill out the title of your event as well as the date and time of when the webinar will be taking place. We recommend giving yourself a buffer on either end of the meeting, as your event will hard stop at the end time; meaning that if your webinar is booked from 1:00pm - 3:00pm, if you end up running late the webinar will end regardless at 3:00pm and participants will be unable to rejoin.
   2. Add any co-organizers you may want as well as any presenters from within UNBC.
   3. Any external presenters will have to be manually added here via their email.
       
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   4. Is this webinar open only to individuals within UNBC, or can anyone with the link join?
   5. Change the Mic/Camera settings to suit - this can be changed during the meeting.
   6. After all of the above fields have been completed, click into the Meeting Options to go over a few things.
       
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3. The Meeting Options page allows us to customize our webinar further. Most of these options are self-explanatory and should be tailored to your individual needs.
   1. Choose the permission that fits best for your event.
   2. Typically, any individuals given heightened credentials on the previous page will be allowed to admit, though you can change it to omit presenters here.
   3. These are the same options presented in option e on the previous page.
       
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   4. "In-meeting only" here means that after the webinar is closed the chat will close with it. If you turn this to "On," the chat will be saved in your Teams Chat. The Meeting chat can also be turned off here.
   5. Choose if you would like reactions on or off as well as if you would like an attendance report after the webinar.
       
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   6. Choose if you would like the webinar to begin Recording automatically or not.
   7. Click Apply once you're complete.

4. After you're happy with everything, click Save back on the main page (a), and then Publish site (b) to get your registration link.
    
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5. After publishing your webinar, you will be given a link to share that leads to the registration page. In order to participate in this meeting individuals will be required to complete the registration - if you wish to bypass registration see note 6d.
6. To access information on the Webinar after creation, double-click the webinar in your calendar.
   1. If things change and you wish to edit any event details after creation you can access those options here.
   2. If you are booking multiple webinars in succession, you can duplicate the event here. It will copy all customization and all you will have to change are the Title, Date, and Time.
   3. This will copy the link to the registration page to your clipboard.
   4. If you wish to bypass the registration link, double-click the webinar we just created in your calendar and you will get to a page with the meeting details. Provide individuals with the Join link and information.
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FAQs

• Can I book Webinar's through the Web App?
  • Yes, these instructions will also be relevant if using the web app.
• Do I need to use VMWare or VPN to book a webinar if I am WFH?
  • No, location will not effect your ability to book at all.
• Where does the recording of the event go?
  • If you double-click into the webinar you created and click Manage event; there will be an option on the sidebar labeled Recordings. You can find it here.
  • Recordings can also be accessed by logging in to your OneDrive and navigating to the Recordings folder.
• Who can attend the Webinar?
  • Anyone with the link can register, but access can be restricted to people within our organization via the options under Manage event.
• What is the maximum capacity of a Webinar?
  • Standard subscriptions allow up to 1,000 attendees. If more capacity is needed, please reach out to us at support@unbc.ca
• Do participants need to download Teams to join a webinar?
  • No, they can join via a web browser without a Teams app but we recommend using the software if they are able.
• How do I manage questions?
  • Use the Q&A feature to allow attendees to post, upvote, and react to questions, which will be moderated by organizers and co-organizers.
• What is the difference between a meeting and a webinar?
  • Webinars are structured for presentations with controlled attendee interactivity (Q&A), whereas meetings are designed for a smaller capacity and open discussion.
• Can I see who attended?
  • Yes, Teams provides attendee reporting to track who joined, how long they stayed, and their registration details. This is accessed via the Attendance section at the top of the webinar details page.
• How do I do x, y, or z?
  • A host of information is available to all UNBC Employees via LinkedIn Learning. You can find several short courses (<10 minutes) on several key features of teams there. UNBC LinkedIn Learning.